The Optimus blog

The blog that inspires leaders in the UK education sector

Gareth D Morewood

EHCP transition reviews: reflecting on the process

One of the biggest challenges that SENCos face is ensuring the facilitation of multi-agency involvement. Although there clearly isn’t any ‘magic bullet’ here, and local issues are most definitely a significant factor, the following action plan ensured the best outcomes for our reviews.

  • Ensure early initial engagement.
  • Provide timely reminders.
  • Be as positive as possible.
  • Consider engaging parents/carers in ‘chasing’ too.
  • Provide clear time frames and early dates – leave plenty of notice.
  • For essential professionals: arrange around them.

Whilst our reviews were very successful, I am always thinking of how to improve things and make them more efficient.  Some suggestions by staff involved are as follows:

  • Check through documents beforehand, and number them too (I got in a bit of a mess with my first couple as the report format looked similar to SALT/EP etc.)
  • Make sure the kettle is boiled ready (nothing worse than waiting for 10 mins to brew up – a prompt start is useful)!
  • Always start with the child/young person and keep them central – good reviews have always done this!
  • Give parents/carers time to speak and engage in a discussion. This is very important – poor exchanges don’t give parents/carers time to respond.
  • Management of the meeting is key – maintaining a positive, solution-focused approach is important.

So what went well?

  • Excellent reports – thorough, really impressive and very much in line with the desired ‘outcomes’ for the new Plans. I’ve been really impressed by how these were presented.
  • All students and parents/carers attended the reviews. They were very polite and engaged – a thoroughly positive engagement. We celebrated the Year 11’s and their five years of hard work.
  • Refreshments were available and promptly served!
  • Everyone worked really hard to pull it all together – a great team effort with everyone supporting each other.
  • Good time management – no rushing! We allocated 2 hours for each review meeting.

How could the process be improved?

  • Possibly develop a pro forma so we know what documentation is required for each meeting – not all meetings are the same.
  • To have spare copies of referral forms (just in case need to commission additional assessment as part of the process) – some referrals were commissioned as part of the review meeting.
  • To have packs ready for Travel Training (a very popular provision for our Year 11 students) in supporting independence.
  • To agree on a set order for the packs of documentation to be put together – although sometimes a different approach is required. Be flexible and consider each individual.
  • To identify who needs to receive emails with reports/documentation to ensure nothing is overlooked or misplaced – confirming ‘mailing lists’ and the preferred method of communication is always important.

Ideas and strategies for getting students and parents/carers fully involved in the process

  • Early discussions – be open and honest about legal requirements, providing information/handouts if necessary.
  • Allow time for consideration and thinking – plan well in advance.
  • Don’t rush discussions – allowing enough time is important.
  • Ensure positive, open communication at all times.
  • Stress that the process is looking for outcomes – what do they want for their child?
  • How can these outcomes be achieved? Be solution focused.

Key Advice

 

Categories: 

Subscribe to Optimus Education's Blog

Join other educators and get the latest Optimus blogs direct to your inbox.
Your data is safe with us: Privacy Policy

Similar Posts

Gareth D Morewood

What can schools do to help young people thrive?

Proactive discussions are the key to developing a culture of positive mental health. Here are some tips for SENCOs looking to facilitate the best possible support. One of the most valuable meetings a SENCO can have is with their local NHS commissioner. Incorporating health in discussions about...
Read more...
Joanna Grace

Pupils with SEND are just the tip of the iceberg

The mark of true inclusion is that all pupils benefit, not just those with SEND. Joanna Grace explains why it's important to see the bigger picture. In my work at The Sensory Projects , I provide training to settings and organisations looking to better understand the sensory world. One day I could...
Read more...
Gareth D Morewood

Raising the status of teaching assistants

From interview to induction and far beyond, school leaders should prioritise the professional development of TAs in order to improve learning outcomes for all pupils. In this short post, I intend to try and draw together previous thoughts on teaching assistants and the impact they can have. Along...
Read more...